How To Extract Zip File : Complete Guide

Before we get on to the procedure of how to extract zip file, let us know about what exactly is a zip file and how it is different from normal files on the computer. As zip files can be used for many different things, let us learn about what exactly is a zip file.

What is a Zip file?

Think like this, you made some content and want to store it in one place, what do you do? You make a folder and put all the contents of different files in it. Now if you want to access that content, you just go inside that particular folder. Now, the only difference with the zip file is that it stores your content in the folder the same way like the normal folder, but compresses the size of the files or the content stored in the folder, thus reducing the storage use. 

What is the zip folder used for? 

Supposedly, you want to send a folder containing 20 files in it to someone via e-mail. This task cannot be performed as the file size is too large to be sent via e-mail. You need to send each of the 10 files separately which not only makes the task tedious but is quite time-consuming.  This is where zip files come to rescue. All you need to do is to zip the folder which will eventually compress the size of the content by zipping up the folder and make it send it easily via e-mail. As the storage is reduced, it can be sent faster via mail and uses less internet too. 

How to zip a file? 

Let us get on to the simple procedure about how to zip your files and folders. 

  1. Right-click on the blank screen area of the desktop and go to the ‘New’ option. 
  2. Select the Compressed (Zipped) folder. 
  3. Now drag your desired files in the compressed/zipped folder.

If you have not noticed yet, this process is pretty similar to how you create a new folder. 

Another quick way to zip your individual or any particular file is :

  1. Select and highlight the desired files.
  2. Right-click on them.
  3. Press on the ‘Send to” option and click on the Compressed/zipped folder. 

Read: What Are the Advantages & Disadvantages of Using File Compression?

How to extract the zip file?

When you receive a zipped or compressed file, you can’t open it by clicking on it. Zipped folders and files usually go by the extension of ‘.zip’. So, if any file ends with this extension, it is a compressed folder. 

To extract the zip file you need to follow this simple yet quick procedure. 

When you try to extract the zip file, a new folder/file is created with the same name which contains the same files/folders in it and the original compressed folders remain, too. Here is how to extract zip file:

  1. Right-click on the zipped folder.
  2. Select the ‘Extract All’ option.
  3. Click on the ‘Next’ option. 
  4. Click on the ‘Browse’ option and navigate to the destination where you want to put your folders. 
  5. Click on the ‘Next’ option.
  6. Click on ‘Finish’.

If the compressed folder is password-protected, you must provide the password before you go on further to extract the zip file. After extracting the password-protected compressed folder, the new extracted file is not password-protected. 

Alternatives that you can use to extract zip files and compress them simultaneously 

If you have a load of work that requires creating, sending and receiving files of big size, then the above options can prove to be very ineffective as every time you receive or send a file, you need to manually zip each file or folder. 

Read: The best free WinZip alternative 2021


This is one of the software is perfect for those whose work relies on heavy files. With WinRAR, you can not only compress and extract the zip file, but you can avail many more facilities. Let us have a look at the features of WinRAR.

  • It can compress and well as archive files.
  • Compress all your e-mail attachments.
  • It password-protects your files and the attachments too.
  • Locks splits and even backs-up the files.
  • It protects all your files from external or internal damage. 
Advantages of using WinRAR to extract the zip file

The major advantages to zipping and unzipping files and folders with the help WinRAR are:

  • It offers a high compression-to-speed ratio.
  • It is safe and stable for online tasks.
  • Supports large files.
  • Supported on mobile: RAR for android.
  • Provides Unicode and multi-formal support.
  • In-built virus scan and search support.
  • It is available for all major operating systems.
  • Splits multimedia files that are too big for storing in your USB.
  • It has a customizable interface. 
  • Constant development and free multiple home use and language versions. 
  • Very easy to use and is user-friendly. 

Also read: 5 Popular Android File Shredder Applications

To extract zip file from WinRAR is very easy. Here is what you need to do:

  1. In the WinRAR integration panel, check on the zip file extension in the bar. 
  2. Double-click the file so it opens in WinRAR.
  3. Click on the files you wish to extract and select the ‘Extract To’ option. 
  4. Click ‘OK’ and the file will be saved to its destination. 

 Read: Solve The File Is Too Large For The Destination Error In Windows 10

These were all the quick and easy ways on how to extract the zip file. Hope it helped! 

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